Vico Office Production Controller

On-Site Monitoring and Problem Solving Solution



At Vico we like to say that creating an optimized location-based schedule is only one half of the equation.  Managing to that schedule on the jobsite is the other half!  But bringing BIM out to the jobsite is a natural extension of its powerful problem-solving abilities.


Vico Production Controller provides tight control over your project schedule’s actual progress.  Using Production Controller you can identify schedule glitches early on, analyze their effect on the overall project schedule and make sure the appropriate actions are taken.


Production Controller’s control chart provides an easy to use and intuitive color-coded feedback about the state of the project. Team members update the Task per Location status on a daily or weekly basis and project stakeholders can easily identify schedule problems.


Production Controller forecasting tools enable planners to easily analyze project schedules based on actual progress. In addition, users can visualize the effect of delayed activities on the entire schedule, and swiftly run “what-if?” scenarios.


production controller control chart

Caption: Review project status using the control chart, and generate forecasts based on actual progress.


Another critical piece to Production Controller is being able to mine the Subs' promised versus actual productivity data.  This becomes extremely important data when updating your Vico Standard 5D Library.  The Vico Standard 5D Library is organized by the set of activities required to construct each building element and the sequence in which these activities are performed.  Included in the Library are average productivity rates by trade and standard formulas for deriving labor and material resource requirements.  By updating this information with actuals from each new project, your data set becomes more refined and accurate...and a powerful differentiator to Owners.

The Production Control Chart


As the Superintendent walks the site each week, s/he can mark the percent complete for each location and quickly see any areas that need to be addressed.


As you will see in the next slides, this information can be illustrated in a Flowline view, as well as a trade- or location-specific 4D simulation and shared with the crews.

Look-Ahead Flowline Schedule with Alarms

When done with the Production Control Chart, the Superintendent can compare the baseline schedule (the solid lines) to the actual productivity rates on-site (the dotted lines). The red warning lights indicate that interference might delay work in that particular location. Armed with this information, the team can solve problems even before they are manifested.


Solving Schedule Conflicts with Flowline

By understanding how the schedule is progressing with the actual productivity rates from the crews, the Superintendent is able to “look ahead” and see where potential conflicts and problems might arise. Now with Production Controller, s/he can start work on solving the problems long before they ever manifest themselves on the jobsite.


One way to solve a problem of productivity is to add or subtract from the crew size. With a simple dialogue box, the Super is able to calculate what would happen if additional personnel were added or taken off a crew. S/he is then able to run a 4D simulation and see the results of that change before applying it.


Trade-Specific 4D Simulations

While it is very strategic to show the schedule simulation to the Owner during the pursuit, it is even more tactical and timely to produce 4D simulations specific to each trade. This allows the Subs to thoroughly understand the scope of work, as well as where they need to be and what needs to be completed on a daily/weekly basis.


Before a project's 4D Simulation can be viewed and used for analysis and communication purposes, 4D Groups and 4D Representation settings need to be established.


A 4D Group Set is a collection of Task to 4D Group mappings and representation settings, and results in a 4D Simulation mode. More than one 4D Group Set may exist in a project, which allows for defining purpose specific 4D Simulations by creating different 4D Groups and 4D Group representation settings for different audiences (for example, “4D for Customer” and “4D for Superintendents” and well as “4D for MEP” and “4D for Finishes”).


A 4D Group is a group of (similar) Tasks that will be represented the same way during playback of the 4D simulation. 4D Groups have a color and assigned behavior, which occurs when associated Tasks take place during playback of the project's schedule in the simulation.

Completion Reporting for Additional Data Mining


This table shows the results of the completions (start and end dates per location) and the actual resources used. The green rows show where progress has been entered. The table allows Superintendents to compare production data (the hours consumed per unit of work and also the production rate achieved): target to current to actual. It can be used to review how close to target production rates the team came and then be used to mine data to refine the cost and time elements in the Vico 5D Standard Library.

Powerful Reporting Options


Now Superintendents can report on all activity on the jobsite with Production Controller. Reports include resource histograms for trades by location and crew size; cash flow reports; and the one-page flowline view of the project. More and more, owners are requiring cost- and resource-loaded schedules that are updated during the construction phase of a project. Cost-loaded schedules allow project teams to determine planned cost at a point in time and compare that to the actual cost from reported completion. Creating and maintaining a cost-loaded schedule, as well as creating the progress reports is just one benefit of this tight 3D-4D-5D integration in the Vico Office Suite.

Vico Office Production Controller lets you:

  • • Track work put-in-place
  • • Compare the optimized plan to the actual on-site crew progress
  • • Perform what-if scenarios to determine outcomes should work continue as-is 
  • • Design solutions to alleviate the problem (more manpower, different locations, commitments from other Subs)
  • • Mine live project data for your Vico Standard 5D Library

Resources for your team:

Blog: Scheduling with Lean Principles

Blog: Production Control with Lean Principles

Blog: Why Superintendents Get Vico

Webpage: What Is 4D BIM?

Whitepaper: A Comparison of Tradition CPM to Location-Based Scheduling

Whitepaper: The Combination of Last Planner System and Location-Based Management System

GlossaryA New Vocabulary for Lean Scheduling



Vico Office Production Controller (view quality)

Vico Office Production Controller (print quality)


And don't forget the Production Controller FAQs page to help you learn more about this different approach to managing a construction schedule.  We also offer a step-by-step guide to our 5D virtual construction workflow with video tutorials. These videos are just 2-5 minutes in length, but illustrate how to use a particular piece of functionality. You can access the video library index and view just what you need, or download the complete set of training videos. We have training videos for Estimators, Schedulers, Supers, and anyone who does CM Reporting.


Enjoy this longer demonstration of several features from Production Controller...



Caption: Creating an optimal schedule with Vico Office Schedule Planner is almost easy compared to managing to that schedule on the jobsite.  That’s why even more functionality for Superintendents and Project Managers is included in Vico Office Production Controller.  Marking percent complete per location and then comparing actuals to planned helps the team see well in advance where problems will occur.  But the look-ahead schedules can be “solved” with the same flowline power: an adjustment in productivity, an adjustment in crew size, task splitting, or even adding buffers.