Vico Office 4D Manager

Dynamically-Driven 4D Simulation of the Project Schedule




Vico Office 4D Manager™ completes the Vico 5D Workflow in the Vico Office environment by providing tools for defining and playing 4D simulations. Vico Office 4D simulations can be used for communicating and analyzing the schedule that was designed with Vico Office Schedule Planner. Simulations are derived dynamically from model, takeoff, cost and schedule information without requiring "publish" or "update" operations.


Using Vico Office 4D Manager is intuitive and straightforward. Users map scheduled tasks to 4D Groups, each with a color and defined behavior and the simulation is ready to go. To tune the simulated schedule to various target audience users can define multiple 4D Group Sets with different level of granularity.

With the Vico Office integrated solution 4D simulation is always up-to-date and changes to quantities, cost items and scheduled tasks are immediately reflected in the simulation.

Vico Office 4D Manager 

So how do GCs implement the scheduling movie into their firm's best practices?


There are at least four uses for the scheduling movies produced with 4D Manager:


1.) Convince the Owner that your firm understands this project inside and out. One way to stand out against the competitors with your presentation is to explain to the Owner that your schedule was scientifically derived from the model geometry. Construction-caliber quantities were extracted from the model geometry, organized into location systems, and divided by crew productivity rates to achieve the durations. To make your point, show two simulations – a typical schedule and your optimal schedule side by side. The Owner will want to know how much each schedule costs and the difference in time is frequently a 10% improvement. You’re going to be the one who can explain that because the Vico Office solution integrates the 3D model with the 4D schedule and the 5D estimate. Your firm will have the cost- and resource-loaded schedules available to discuss.


2.) Communicate the project to the Subs before asking for their bids. Nothing makes a Sub’s consider price more carefully than knowing that there won’t be stops and starts on a job. It is so hard to de-mobilize a crew and pull them all back together to finish a task just because of poor planning with equipment or materials. One of the goals of Vico Office Scheduling Solutions is to produce a work space for Subs that is free and clear of disruptions. This means that the crew can work at their optimal pace, have plenty of room to do their jobs well, and do them safely. When the Subs see that you are asking for their productivity rates in exchange for having them work continuously, you’ll also see prices go down. Let’s face it: if you both know the quantities and you both know the productivity rates, it is pretty easy to compare mark ups on the bids you receive.


3.) Communicate to the Subs in the trailer. They say that a picture is worth a hundred words. Well, a movie must be worth one thousand. With the Vico Office Scheduling Solution, it is very easy to customize the scheduling movie to the trades. This way you can communicate to each trade on-site where they need to be each day/week/month and what they need to accomplish. This is useful not only to streamline teams, but also keep them safe. No one is wandering around the site – everyone knows their work zone.


4.) Review progress and solve issues together. At Vico, we believe there are two components to every schedule: developing the best schedule in terms of resources and budget and then managing to that schedule on-site. Here’s where the “controlling” component comes into play. Every week as Supers and PEs walk the site, they simply mark down the percent completes in each location. The Vico Office Scheduling Solution calculates the actual progress on-site and compares it to the original baseline schedule. Visually, the teams can see what would happen if no actions were taken…what would happen if additional crews were added or removed. So very easily, the teams can solve problems before they ever occur. These look-ahead schedules and actual vs baseline comparisons are a huge step forward for keeping schedules on track.


Keep BIM efficiencies through the build phase with Vico Office Scheduling!

Publish and Activate a Model with Vico Office Client

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All Vico Office Projects start by publishing a model or importing a model. Publishers for ArchiCAD, Revit, and Tekla include an add-on in the BIM authoring application. The add-on lets users publish models with the click of a mouse. Importers are used with IFC files, CAD-Duct models, 3D DWG, and SketchUp.


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Activating the model is how the user conveys to Vico Office which elements are important for classification, particularly which elements should be included in a quantity takeoff.


Model management is made easy in Vico Office with a simple green traffic light to indicate which model version is active.

Generate and Review Takeoff Items

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Takeoff items (affectionately named “toys”) are the building blocks for scheduling and estimating workflows. Creation of 4D simulations is an integrated part of the Vico Office workflow and does not require any additional effort to create and maintain. 3D model elements are connected to Tasks through these Takeoff Items (toys) and Cost Planner Components; as a result, after mapping Cost Planner Components and Assemblies to Tasks, the 4D simulation is created implicitly and is ready to use for review and communication of the created schedule.

Calculate Labor, Material, Equipment with Cost Planner

At Vico, we count 3D, 5D, 4D. That's because the construction schedule begins with the Cost Plan.


Each component is part of a larger assembly which has its own “recipe” of what resources it takes to build. By understanding the granularity of each component, we can harness the scheduling and estimating expertise in your firm.


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Map Resources to Schedule Tasks

Select the Tasks to which the selected labor Resources should be assigned. Resources are mapped based on the Assembly/Component to Task mapping. The labor Resources from your Cost Plan are now also assigned as Crews to the Tasks in your schedule.


Did you catch that? We went from 3D to 5D and back to 4D.


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Define and Optimize Schedule in Schedule Planner

While the Flowline view of the schedule might be new for some users, it is very easy to read: The x-axis represents the calendar; the y-axis represents the locations. The colored lines represent crews by task and the slope of those lines conveys their productivity. By understanding how many resources are available and the total labor budget, you can optimize the schedule for continuous flow through the jobsite.


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Define Task Representation Settings

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Now step behind the camera, Mr. Hitchcock; it’s time to direct your masterpiece.


Before a project's 4D Simulation can be viewed and used for analysis and communication purposes, 4D Groups and 4D Representation settings need to be established.


A 4D Group Set is a collection of Task to 4D Group mappings and representation settings, and results in a 4D Simulation mode. More than one 4D Group Set may exist in a project, which allows for defining purpose specific 4D Simulations by creating different 4D Groups and 4D Group representation settings for different audiences (for example, “4D for Customer” and “4D for Superintendents” and well as “4D for MEP” and “4D for Finishes”).


A 4D Group is a group of (similar) Tasks that will be represented the same way during playback of the 4D simulation. 4D Groups have a color and assigned behavior, which occurs when associated Tasks take place during playback of the project's schedule in the simulation.

Vico Office 4D Manager lets you:

• Demonstrate your project knowledge and expertise to the Owner

• Parse the schedule into weekly job tasks for the Subs

• Organize work crews by location

• Work out any scheduling conflicts in the trailer

• Manage to the original schedule while incorporating real-time productivity rates



To help you and your team learn more about the use of schedule simulations in the Vico Office workflow, we've put together these resources:


WebinarThe 5D Virtual Construction Workflow in Vico Office

WebinarIntroduction to LBS Manager

BlogWhy a 4D Schedule MUST BE More than a Movie

Blog: 4 Best Practices for 4D BIM Sceduling Movies

Blog: 5D BIM on the Jobsite and throughout Your Firm

WebpageWhat Is 4D BIM?

Whitepaper: A Comparison of Tradition CPM to Location-Based Scheduling

Whitepaper: The Combination of Last Planner System and Location-Based Management System



Vico Office 4D Manager (view quality)

Vico Office 4D Manager (print quality)


Be sure to also read the Frequently Asked Questions about 4D Manager in Vico Office!  We also offer a step-by-step guide to our 5D virtual construction workflow with video tutorials. These videos are just 2-5 minutes in length, but illustrate how to use a particular piece of functionality. You can access the video library index and view just what you need, or download the complete set of training videos. We have training videos for Estimators, Schedulers, Supers, and anyone who does CM Reporting.


Enjoy this longer demonstration of 4D Manager as part of the model-based scheduling process...



A 4D BIM movie in Vico Office is a derivation of the model geometry, the quantities per location, tasks per location, and the crew productivity rates. Use the Vico Office 4D Manager schedule to communicate your understanding of the project to the Owner, and then use it on-site to communicate with the Subs.  Watch in this demo as we move from the estimate to assigning tasks and resources, optimizing the crew sizes based on productivity rates, creating task dependencies, and then watching the building process unfold in the BIM animation. True 4D BIM is only in Vico Office.