Vico Office Schedule Planner Video Tutorials

Orchestrating a construction project is a huge undertaking. Not only is the planner scheduling the flow of trades and equipment on site, but also the procurement and delivery of materials. This training level illustrates how to use the logistics and procurement features in Vico Office Schedule Planner.


In Level 1 training, we learned how to set up both our locations and our location systems.  In Level 2, we used Task Manager to connect our cost assemblies and components to the labor.  WIth Level 3 training, we established our project calendar and created custom views for our scheduling data.  Then in Level 4 we focused on some of the tactics we can employ to optimize our schedule: layered logic, crew size, lag, and paced vs ASAP tasks.  And in Level 5 we learned six different ways to optimize your construction schedule: production rates, crew size, location order, combining tasks, splitting tasks, and adding buffer. We also explored the reporting capabilities and a hidden gem to double-check your schedule strategy.  During Level 6 training we used 4D Manager to create playback movies of our schedule and produced different schedule playbacks for different audiences.  And in Level 7 we saw how to use Monte Carlo risk simulation to further refine any weak points in our schedule.


Now in Level 8 we will set up the procurement logistics for the schedule and create the baseline schedule.


After watching these video tutorials on schedule optimization tactics, please navigate to the Schedule Planner FAQs to learn even more.  We also have a complete recorded Schedule Planner webinar for you to review, as well as a recorded webinar on LBMS and how it complements Last Planner.  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


Vico Office Schedule Planner Level 8


Step One: Creating Procurement Tasks in Vico Office Schedule Planner

The goal of logistics in a construction project is to have only the materials needed onsite and easily available to the crews.  In supply chain speak, this is called Just In Time delivery.  We don't want to have materials on site taking up valuable real estate being exposed to the weather or susceptible to theft or deterioration. 


So the Planner must also schedule all the material and equipment procurement activities to keep the jobsite running smoothly.  While some of these tasks can be assigned to the appropriate Subcontractor, many will have to be organized by the GC.  The logistics features in Vico Office Schedule Planner allow you to schedule and control both.


Just as with any task, we need to understand the how many quantities to order, the supplier choices and their prices along with their lead times, how the delivery will be staged, and even other task dependencies.  We can set this all up by creating procurements tasks and editing the underlying events for planning, bidding, contracting, and delivery.




Step Two: Creating Procurement Milestones in the Gantt Chart

From the Gantt Chart view, we can create a procurement task schedule and even include manual procurement tasks for those items (like a design change) which have no driving quantities.  We can also manually move procurement milestones by dragging and dropping their icons on the Gantt chart.




Step Three: Creating the Official Baseline Schedule for Your Construction Project

After we have completed our thorough analysis and review of the construction schedule and are satisfied with its overall length and cost, we need to approve it.  In Vico Office Schedule Planner, approving and finalizing the schedule is called "creating a baseline schedule."  In essence, it means that you the Scheduler have approved all quantities, tasks, and timelines.


We will now start managing to this baseline schedule with actuals from the jobsite. After all, creating a schedule is only one half of the work.  Now we must manage to the schedule on the jobsite taking into account all the real-world events that can effect our schedule.




Now that you've seen that setting up a schedule using a BIM model first requires establishing locations and location systems to effectively organize the crews based on quantities by location; then mapping cost assemblies and components to their respective tasks, then creating the project calendar and organizing your custom views of the schedule data; then applying optimization tactics related to logic, crew size, lag, pacing, and ASAP tasks; then applying different tactics to further optimize the schedule; then creating customized movie playbacks for subs, project team members, and the Owner; then using Monte Carlo risk analaysis to hone in on our schedule feasibility; and finally setting the procurement logistics for the schedule and creating the baseline schedule, let's advance to Level One Production Controller Training.  We will learn how to manage our project on-site to the schedule we just approved and use similar tactics to keep the project on track.  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


And remember, you can always jump over to the Vico Office Client tutorial videos.