Vico Office Schedule Planner Video Tutorials

In Level 1 training, we learned how to set up both our locations and our location systems.  In Level 2, we'll see how to connect the scheduler's workflow to the estimator's workflow.


This level focuses on Task Manager -- the piece in Vico Office that enhances construction schedules by leveraging the project estimating data. You'll see how to connect cost planner assemblies and components, which include labor, materials and equipment, to build out your cost- and resource-loaded schedule. 


The assemblies and components for labor, material, and equipment from Cost Planner contain quantities and unit costs which results in automatic cost-loading of schedule tasks by associating cost plan items with Tasks. The Labor components from a Cost Plan can also form the starting point for a resource-loaded schedule


We will take a look at the Task Manager view which provides the user interface for defining Tasks and for mapping cost assemblies and components (labor, material, and equipment) to these Tasks using drag-and-drop.


At Vico, we divide the scheduling process into four discrete steps: locations, planning and optimizing, visualization, and on-site production control.  The first leve of training featured LBS Manager and highlighted how to develop your location and location system strategy.  This section features Schedule Planner.


To learn more about how the estimating team and the scheduling team work together in Vico Office, please refer to these additional resources:

Why 5D Comes before 4D at Vico

Vico Adds Two New Dimensions to the BIM Storm


After watching these video tutorials on the major features of Task Manager, please navigate to the Schedule Planner FAQs to learn even more.  We also have a complete recorded Schedule Planner webinar for you to review.  And when you're ready, please feel free to advance to the next level.  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


Vico Office Schedule Planner Level 2


Step One: Open the Task Manager to Start Creating Tasks

In Vico Office, we use the Task Manager to create new tasks and their summary task hierarchy. We can add tasks manually or copy and paste from an external source.




Step Two: Associate the Cost Assemblies to Tasks

We can now connect the estimate to the schedule.  After all, we already know our materials and quantities per location from the estimate so we can simply leverage these as more accurate starting data for our schedule. 


The Task List enumerates the steps required to complete the scope and the estimate lists the quantities of work that are required to be completed.  So we simply drag and drop the quantities from the estimate into the relevant tasks. This connection allows us to calculate task durations based on more precise location-based quantity data.


As a best practice, and to facilitate the automatic resource-to-task assignment in Schedule Planner, we must map the lowest two levels from the Cost Plan to each Task. The lowest two levels in a cost assembly should be the CSI type activity (for example 03 Reinforcement to Foundations) and its Resources (Rodman/Steel fixer and the actual Rebar). To be sure that all labor, material, equipment and subcontract numbers are part of the schedule, we continue working until the Cost Planner view on the right side of the view set is empty.


Many times we find gaps in the data; a task with missing cost data or a cost component without a task ready for assignment. This QA step is an awesome way to de-risk a project and fill in the gaps early in the preconstruction phase.




Step Three: Assigning Tasks to a Specific Location System

Now we are going to assign tasks to specific location systems (note that this step is only required if location systems have been used in the LBS).  Why?  First recall that a location system is simply one of multiple versions of a location breakdown structure.  So by assigning tasks to a specific location system, only the quantities from that location system are filtered into that schedule task’s duration calculations.




Step Four: Understanding Consumption and Productivity: Hours per Unit or Units per Hour

Now that we have a quantity of work assigned to our tasks we should define one or more productivity rates so that the amount of work, in manhours, can be calculated.


We ask ourselves questions like: How many manhours does it take to install 1 foot of ductwork?  What this question is asking is "at what rate can the productive resource complete one unit of work as measured in hours?"  Now let's ask a different question.  In one resource-hour, how many feet of ductwork can be installed? 


Resource-Hours/Unit and Units/Resource-Hour are productivity assumptions. Task Manager uses these assumptions to calculate the total amount of work in manhours for each task. We can define one or more "task drivers" by adding an Hours/Unit or Units/Hour value to more than one assigned cost component.  When we define the actual scheduled resource numbers (an optimum crew size) and their working patterns (based on task calendars) in Schedule Planner, the system will calculate task durations per location.




You've now seen that setting up a schedule using a BIM model provides more accurate starting data for scheduling however this process first requires the steps of establishing locations and location systems to effectively organize work areas, which define the quantity of work per location; then mapping cost assemblies and components to their respective tasks and defining a driving resource, or resources, with productivity data.  Now let's advance to Level 3 training where we will establish the project settings, the calendar, and create custom views for our schedule. 


You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


And remember, you can always jump over to the Vico Office Client tutorial videos.