Vico Office Schedule Planner Video Tutorials

Vico Office Schedule Planner is a different approach to construction scheduling than traditional CPM.  Our solutions contain two key differences: quantities by location and Flowline theory.  These two differences mean that you get a much more accurate schedule based on calculated durations; plus the ability to stay on schedule using look-ahead alerts based on real-time progress inputs.


Quantities by location means that we can manage each trade based on the quantities they will have to install in that location.  Flowline theory asserts that we will help the Subs move quickly through the locations so they can do their work efficiently and safely. When you put to two concepts together, you get a scientific approach to construction scheduling based on the formula: quantities per location multiplied by crew productivity rates equals durations.  This is very different than manually entering the desired duration and hoping for the best.


At Vico, we divide the scheduling process into four discrete areas: locations, planning, visualization, and on-site production control.  This first leve of training features LBS Manager and highlights how to develop your location and location system strategy.


We've developed these video tutorials to walk you through the major pieces of functionality in easy bite-sized chunks.  Refer back to these videos as often as you like.  We'll continue to update the materials as new releases of Vico Office are issued.


After watching these video tutorials on the major features of LBS Manager, please navigate to the FAQs to learn even more.  We also have a complete recorded webinar on LBS Manager that will help you see the "big picture."  And when you're ready, please feel free to advance to the next level.  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


Vico Office Schedule Planner Level 1


Step One: Defining the Bounding Box and Splitting Floors

Vico Office LBS Manager lets you define floors, zones, and optimized location systems per trade.  These locations drive the location-based quantity takeoff which is the starting point for location-based cost and schedule planning. The bounding box is the area that encompasses the entire expanse of the volume of the model. The volume of the model contains everything we want included in the quantity takeoff. In this video, we illustrate how to resize the bounding box and quickly divide the model up into floors.




Step Two: Using the Polyline Tool to Create Construction Zones

Now that we have the bounding box resized, we can start subdividing that bounding box by any combination of floors and zones. For floors you would define the elevation; for zones the perimeter. It is important to note: the elevations don’t have any relation to the floors in the BIM application. This means that you can optimize the floor locations for schedule and cost planning.


The LBS can start with a floor or story of the building and then be further delineated into zones and then even further dissected into location systems.  The goal here is that all trades can be scheduled in their optimal location for the best possible sequence and continuous flow.  (This continuous flow means no stops and starts for the crews – they work in a clear area until they are complete and then mobilize in the next location.)  The LBS can even start with Phases, such as Laboratory, Surgical Rooms, and Patient areas, as a hospital example.




Step Three: Setting Up Location Systems for Construction Planning

Location Systems are alternative Location Breakdown Structures for the same Location in the project.  By maintaining parallel alternative Location Breakdown Structures within the same parent Location, it is possible to use the optimal Location per trade.


When working on a BIM project, the models will change often – that’s just a fact of life.  But one thing remains constant – the location breakdown structures and location systems you establish in Vico Office LBS Manager are persistent for all your models and all your BIM versions. This means you don’t have to go back to the CAD system and update everything.  What a time saver!  Integrated 3D-4D-5D BIM sure is more powerful than glue-ware.




Step Four: Understanding Cutting Planes for Floor Elevations

A correct understanding of floor elevations and cutting planes is necessary for working with LBS Manager.  After all, we wouldn't want to chop MEP systems like plumbing fixtures or HVAC runs with our floor locations.  This would negatively impact our quantity counts for these systems and impair our ability to schedule them.  This video is a quick tutorial to remind us that elevations are always set at the top of the slab/sub floor and cuts are set at 4 feet.




Step Five: Manually Assigning a 3D Element to a Different Location 

Even after we have properly divided the 3D model into locations and location systems, we might decide that an element from one location really needs to be considered in the workload for another locations.  Take for example a special air filter that needs to service a clean room.  The air filter might sit in Location A even though it serves Location B.


In order to schedule the installation tasks for both the air filter and the other ventilation runs for the clean room, we will need to manually include the air filter in Location B.  We can do this in Vico Office (not the original BIM model) by simply "painting" the air filter (or any 3D element) so that it is counted with Location B.




Now that you've seen that setting up a schedule using a BIM model first requires establishing locations and location systems to effectively organize the crews based on quantities by location, let's advance to Level Two Schedule Planner Training.  We will learn how to connect the schedule tasks to the cost assemblies and components from the Cost Plan. You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


And remember, you can always jump over to the Vico Office Client tutorial videos.