Vico Office Production Controller Video Tutorials

As the project progresses, more information becomes available from the subs, the engineers, even the Owner and design team.  It's the Superintendent's job to respond to this information and incorporate it into the Current Schedule. This level explores how to use detail tasks to capture this new information and track it wisely. We'll also examine best practices for examining a particular historical date range and incorporating the learnings into the Current Schedule.


In Level One for Production Control, we learned how the Superintendent records percent put in place during the daily or weekly site walks and how this information is calculated into the forecast.  Then in Level Two we saw the best practices for collecting this data and how to also capture quantities and crew sizes.  In Level Three, we looked specifically at recording the procurement actuals.  Then in Level Four for Production Control we reviewed reporting capabilities and how best to leverage the report details for subs and Owners.  Now in Level Five we will look at detail tasks and how to use them to add granularity to the Current Schedule.


We've developed these video tutorials to walk you through the major pieces of functionality in easy bite-sized chunks.  Refer back to these videos as often as you like.  We'll continue to update the materials as new releases of Vico Office are issued.


After watching these video tutorials on the major features of Production Controller, please navigate to the FAQs to learn even more.  We also have a complete recorded webinar on the back-and-forth between the baseline schedule and the actuals that will help you see the "big picture."  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page.


Vico Office Production Controller Level 5


Step One: How to Insert a Non-Quantity-Loaded Detail Task into the Schedule

Mistakes happen.  Details change.  Preferences waffle.  How does a Superintendent capture any rework as part of the schedule and then plan around that rework?  What about inspections?  Laser scanning for as-builts?  These tasks don't necessarily have a quantity, but they do have a duration which needs to be accounted for.


In this video, we use the example of an RFI interrupting the rebar work in Location 4.  We can easily update information in the Detail Task Dialog Box to indicate that this new task has no quantities associated with it, but it will cause us to split the rebar task into two segments.  From the dialogue box, we can edit the logic and duration as well.  This allows us to properly document the new task and recover from it.




Step Two: Introducing Detail Tasks to the Current Schedule

As we said before, creating an optimized baseline schedule is one thing; but managing to it is quite another.  As conditions change on the jobsite, the Superintendent is responsible for organizing the Current Schedule and accounting for these changes.


A Detail Task can be as simple as splitting a baseline schedule task in order to better manage the granularity.  This is often done with sequencing or logic.  This video illustrates how to add these Detail Tasks from the Bill of Quantities View by right-mouse-clicking and then editing the Detail Task Dialogue Box as we did in Step One.




Step Three: Updating the Detail Tasks with Better Logic

It's important to edit the logic and depencies between these new Detail Tasks so we can properly account for them.  This video illustrates how to modify the depencies between the predecessor tasks and successor tasks so we nail the flow correctly.




Step Four: Modifying the Resources in a Detail Task

We still want to optimize our Detail Tasks and we can incorporate all the optimization techniques we learned in the Schedule Planner series.  We can optimize our Detail Tasks by adjusting the crew sizes, the consumption value, or the production rate.  This video illustrates how to drag and drop the Detail Task flowline and review the crew size, as well as the paced versus ASAP setting.




Step Five: Using History Mode to Better Understand Your Construction Project

Monday morning quarterbacks have all the answers.  So what better way to learn from your project than to Monday morning quarterback it with History Mode?


History Mode is used to review past data without the influence of any updates.  In the video example, we isolate a two week block of time and can hone in to understand what happened and why.  With this data, we can make better decisions for the future of the project.




Step Six: Recording Actuals for the Detail Tasks in the Control Chart

It's imperative that we update the Detail Tasks in the Current Schedule.  And then the Parent Tasks automatically update to display the percentage complete for its Children (the Detail Tasks).


This video illustrates how to expand the Parent Task in the Control Chart to reveal the Detail Tasks.  Then it is simply a matter of actualizing these tasks, just as we have done before.  All we need to do is update the start and completion dates.




Step Seven: Multiple Options for Viewing the Detail Tasks

It only takes a couple clicks to show the Detail Tasks in our schedule views.  For example, in the Flowline View, we simply right-mouse-click and select Show Detail Tasks for All.  In the Gantt Chart View, we only need to click the Show/Hide Detail icon.  Now that we can see the individual Detail Tasks as part of the overall schedule, it is much easier to track them and ensure they are progressing.




Step Eight: Using the Current Schedule

As we learned in Level One of the Production Controller videos, there are four stages of information in the schedule: baseline, current, progress, and forecast.  The Current Plan reflects information that was not available when the Baseline Plan was created (like a cereal box whose contents may have settled during shipment).  The Subs, the Engineers, and Design Team may have new information like resource availability, any prerequisites to production, quantity changes, even logic changes.  We use Detail Tasks to account for and track this new information (similar to CPM fragnets).


Our goal here is to not allow dates to slip and better manage trade handoffs.  It is important to note that the Superintendents are in charge of the Current Schedule as it is the weekly plan from which to drive the project, but all Owner deliverables are still generated from the Baseline Schedule.




Step Nine: Best Practices for Analyzing the Current Schedule

There are many ways to report upon the Current Schedule and better understand how it is performing.  Just as we saw in Level Four, there are many reports available to you.  However, many customers have told us that they appreciate viewing the Current Schedule to the Target from within the Resource Histogram and then opening up a Flowline View on top of that Histogram.  Another customer favorite is to pull up the Completion Report and expand the tasks to detail the Detail Tasks.  This allows the users to compare the Current Schedule to the actuals.




This concludes the Production Controller video series.  You can also request to receive the entire video collection by completing the form on the Vico Office Training Videos page. And remember, you can always jump over to the Vico Office Client tutorial videos, the Scheduler Planner videos, or the Cost Planner videos at any time.


We invite you to learn more about our training classes and executive workshops available in the Vico Customer Success Plan.


And for more information and links to additional resources, please navigate to the bottom of our Vico scheduling solutions page.  This page contains links to insightful blog articles, additional concept and theory videos, webinars, and whitepapers.