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Tracking Changes in Construction Drawing Sets

How many hours have you peered over the light table looking for changes in drawing sets? Or, more importantly, how much did the change that you missed cost the project in terms of time and money? How can you concentrate on prioritizing the changes to the drawing sets when you can’t even locate the change amidst the piles of drawings? And when changes are being submitted fast and furiously at the eleventh hour, how can you and your team keep track and properly assign RFIs? This problem compounds itself when RFIs are promoted to Change Orders and Change Orders are prioritized for resolution.

This special product demonstration edition of Fridays with Vico focuses on the new Doc Set Manager. Oftentimes forgotten in a 3D-4D-5D world, 2D drawing sets are still at the heart of the process. And organizing the changes and RFIs generated is a daunting task indeed.

What: A free online webinar
How: Register today at https://www1.gotomeeting.com/register/506210337

Vico’s Doc Set Manager automates the process of checking revisions across construction drawing sets. Users can easily compare sets consisting of thousands of drawings within minutes. It’s as easy as looking at a color coded table of PDFs and DWGs to see a list of documents, their versions, and their changes.

And multiple users can log into the drawing sets at the same time so as to resolve issues collaboratively. These teams use it to manage all the document sets (the architectural plans, the structural drawings, MEP information, construction documentation, general notes) and see what sets are current, what files are there, and most importantly, what files are missing.

The Document Register allows users to simultaneously manage multiple versions of drawing sets. Users can create the project document structure in advance and benefit from immediate identification of missing documents. The Document Register also provides automatic mapping and quick comparison between large drawing sets. With this “one version of the truth” teams can quickly identify which drawings have changed, and then investigate.

Users can simply define the DWG or PDF drawings for review and select the preferred comparison mode:

Side by side: presents the previous document version next to the view of the changes

Highlight mode with color coding: presents the two overlay drawings using color codes to identify the new and old geometry

Slider mode: drag a slider bar across the screen to reveal each of the two overlay drawings

The identified changes can be clouded and RFI documents generated. Clouds with Pending RFIs are automatically transferred to any new versions so teams can’t lose track of any changes. And historical data for changes can be easily retrieved. There are also comparison reports for printing and sharing.

Vico also offers Project Team Licensing options that allows GCs to invite their subs to participate in the collaborate review, assignments, and resolution.

This webinar is for your firm if:

>>	You want to automate the task of scouring documents for changes, clouds, notes;
>>	You want to be more thorough with document checking. Since Doc Set Manager catches everything, your output is more complete Comparison Reports.
>>	You want to track the identified changes as tasks and delegate/assign the responsibilities to resolve them.
>>	Your company has a BIM Task Force in place to explore options.
>>	You want to speed the project by putting everyone on the same page with the current drawing sets, instead of wasting time searching three different FTP servers.
>>	You want to find that one elusive, costly change that always gets through.

This Fridays with Vico webinar focuses on the brand new features of Doc Set Manager and how GCs and their subcontractors can gain tremendous efficiencies by accurately tracking changes within their drawing sets.

What: A free online webinar
How: Register today at https://www1.gotomeeting.com/register/506210337

And as with all our Fridays with Vico sessions, we'll include case studies, ROI, and plenty of time for Q&A. To see a transcript of the Q&A session from this Fridays with Vico webinar, please visit the Doc Set Manager FAQs webpage. And, of course, if you have a question we didn't cover, by all means email us or give us a call!

Please be sure for forward along this invitation to the project engineers, project managers, superintendents, and BIM Managers on your team. Also forward the event details to your subs who would benefit from this collaborative process.

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See highlights of this Fridays with Vico episode on the video clip below. If the content is meaningful to you and your BIM Team, please watch the entire archived movie via the link above.